Accounting
Books that close themselves, one day at a time.
Room revenue, restaurant sales, purchases and stock movements post to the ledger as they happen. Your accountant reviews instead of re-typing, and month end stops being a crisis.
Rooms
3.4M
KSh revenue
F&B
1.1M
KSh revenue
Bills due
640k
this week
Receivable
920k
companies & agents
- INV-2291 · from folio, Room 112Posted automatically
- M-Pesa statement · 48 lines46 matched
- Safari Tours Ltd · 3 invoices31–60 days
Illustration with sample data
What accounting covers
Full double-entry accounting, set up for hotels.
Hotel chart of accounts
Start with accounts for rooms, food, beverage, other income, cost of sales and departmental expenses, adjusted to suit your property.
Invoices from folios
Guest and company invoices are created from the PMS, with tax calculated on every line.
Supplier bills and payables
Matched bills arrive from procurement. See what is due, plan payment runs and record M-Pesa, bank or cheque payments.
Receivables
Track what companies, tour operators and agents owe, send statements and see ageing at a glance.
Bank and M-Pesa reconciliation
Import statements and match them to recorded payments, so cash in the books equals cash in the bank.
Reports
Profit and loss, balance sheet, trial balance, general ledger, aged receivables and payables, and results by outlet.
Where the entries come from
Your ledger fills itself.
Every module posts to accounting, so the numbers are already there when you open the reports.
From the PMS
Room charges, folio invoices and payments from the front desk.
From the POS
Restaurant and bar sales by outlet, with cost of sales from recipes.
From procurement
Supplier bills matched to orders and deliveries, ready to pay.
From inventory
Stock value, issues to departments and approved count adjustments.
Accounting questions
Questions about accounting
Can our external accountant use Tivuzo?
Yes. Give your accountant their own login with access to the books only. They can review entries, run reports and export what they need.
How do we reconcile M-Pesa and bank accounts?
Import your bank or M-Pesa statement and match each line to the payments already recorded in Tivuzo. Unmatched lines are easy to spot and investigate.
Can we see profit by department or outlet?
Yes. Revenue and costs can be tagged to rooms, restaurant, bar and other outlets, so you can see how each one performs as well as the property as a whole.